Vendor compliance,
fully automated.
Stop chasing paperwork. VendorSuite handles document ingestion,
AI extraction, compliance scoring, and vendor follow-ups
so you can focus on managing properties.
Free Limited Demo Includes:
Watch the full platform walkthrough
See how property managers automate vendor compliance—from document upload to AI extraction to automated chasing.
Save 20+ hours/week
Eliminate manual document review and vendor follow-ups
Cut costs by 70%
Reduce compliance staff overhead and late-renewal penalties
Maximum compliance
AI-powered extraction with human-in-the-loop verification
Live in 5 minutes
Import vendors via CSV and start managing compliance instantly
Everything you need for vendor compliance
From document intake to automated chasing, VendorSuite handles the full compliance lifecycle for property managers.
AI Document Extraction
Upload a PDF or photo. Our AI reads COIs, W-9s, and licenses like a trained compliance specialist — extracting policy numbers, coverage limits, and expiration dates in seconds.
Compliance Scoring
Every vendor gets a real-time 0–100 compliance score based on your configurable rules. Green means ready to work, yellow means attention needed, red means high risk.
Auto-Chase Engine
Set it and forget it. The system automatically sends escalating email reminders for missing or expired documents — and stops when the vendor responds.
Zero-Login Vendor Portal
Vendors receive a magic link — no account needed. They see exactly what's required, upload documents, and track their compliance status.
Three-Layer Requirements
Define compliance rules at three levels: vendor type defaults, property-specific overrides, and vendor-specific exceptions. The system merges them automatically.
Multi-Property Management
Manage compliance across your entire portfolio. Each property can have its own insurance requirements, coverage minimums, and endorsement rules.
Reporting & Analytics
Portfolio compliance dashboards, vendor-level reports, CSV exports, and predictive renewal insights. Owner-ready compliance summaries at a click.
Bulk CSV Import
Import hundreds of vendors or properties from a CSV file. Smart column mapping, row-level validation, and partial import support.
Auto-Approve
Optionally auto-approve AI extractions that meet your criteria — by vendor type, confidence threshold, or document type. Always disabled by default.
Coverage Comparison
Instantly compare vendor coverage against property-specific requirements. See exact gaps, percentage shortfalls, and weighted scores per property.
Predictive Renewals
The system learns each vendor's renewal behavior and triggers early chasers based on historical patterns — before documents expire.
RBAC & Security
Role-based access control (Admin, Manager, Assistant, Owner). JWT authentication, multi-tenant isolation, and SSL encryption.
Five steps to full compliance
From setup to automated management in minutes.
Add Properties & Vendors
Import your portfolio via CSV or add manually. Set insurance requirements per property.
Send Magic Links
Generate zero-login portal links for each vendor. They see exactly what's needed.
AI Processes Documents
Vendors upload COIs and W-9s. Our AI extracts fields and flags issues instantly.
Review & Approve
Review AI-extracted data in the split-screen viewer. Approve or edit before it counts.
Auto-Chase Handles the Rest
Non-compliant vendors get automated reminders. You get dashboard alerts and reports.
Your compliance command center
Real-time KPIs, compliance trends, vendor risk scores, and automated alerts — all in one view.
Total Vendors
21
0 compliant
Expiring / Expired
14
5 expired
Docs Processing
7
38 total
Upcoming Renewals
0
Next 60 days
Compliance Trend
Portfolio Score
Alerts
Top Risky Vendors
Total Vendors
At a glance
Compliance Trend
12-month chart
Portfolio Score
Real-time ring
Risk Alerts
Instant flags
What your vendors see
Vendors receive a magic link — no login required. Here's their zero-login compliance portal.
Compliance portal for Apex Property Management
Premier Plumbing Co.
Plumber
85%
Compliance Score
Required Documents
Certificate of Insurance
W-9 Tax Form
Trade License
Workers Compensation
Drag & drop to upload additional documents
PDF, PNG, JPEG, TIFF up to 25MB
Simple, transparent pricing
Both plans include every feature. The only differences are property limits and billing flexibility.
+ $4.50 per active vendor/mo
+ $3.50 per active vendor/mo
Every feature, on both plans
Frequently asked questions
Still have questions?
Ready to automate vendor compliance?
Join property managers who've eliminated compliance paperwork with VendorSuite.